Productivity Tools

Productivity Tools

RECENT UPDATES

Backstage by Headliner
Records Twitter Spaces and Clubhouse, among others.

7 Best Free OCR Software Apps to Convert Images into Text

Scribe
This tool automates the creation of how-to guides via a desktop app or Chrome extension. Users follow a process on the web or in tools they use, this app records clicks and keystrokes and turns it into a guide with text and images. Guides can be shared internally or externally, and embedded in web pages or wikis. This tool is helpful for educators who create digital tools guides, and community- and solutions-focused journalists can speed the document creation process to better help their audiences.


NOTE-TAKING TOOLS

Workflowy
A simple outlining tool that works in any browser or as an app on your device: Mac, Windows, Linux, Android and iOS.

Roam Research
Bi-directional linking that assists with note-taking and research.

Notion
Great for note-taking, time-tracking, making handouts, etc. An all-in-one workspace.

Coda
Collaborative team documents. Works well for spreadsheets and data projects.

Craft

EverNote

Noted
An iOS & macOS app tool that is perfect for journalists and professionals to quickly and easily capture every great idea. Noted is enhanced with the unique #TimeTag feature, which makes recalling important information like #Highlights and #ToDos quick and effective. Noted solves both problems by letting you take notes while recording time-stamped Zoom/ video and audio recordings, saving you lots of time to review each session.


For more training videos, visit our YouTube page.


PRODUCTIVITY TOOLS

GIJN: Tips for Using Open-Source Tools When Reporting from Home

Keyboard Shortcut List
Shortcuts and Hot Keys Reference for Windows, Mac OS, Linux.

KeepVid.com
Download streaming video from YouTube and other sites to edit and use in your video.

Turn YouTube Videos into GIFs by Adding GIF to URL

Toggl Track
Time-tracking software.

DailyTimeTracking.com

Fanurio
Time-tracking tool for freelancers.

BBC Africa Eye: Digital Forensics Dashboard
A collation of some essential tools tailored to journalists using open source intelligence (OSINT) to carry out investigations.

Timeular Time-Tracking Cube

Paymo Project Management App

Awesome Screenshot
Capture any part of a page and add text, graphics. Plug-in for Firefox, Safari and Chrome.

After the Deadline
Download this desktop tool to check grammar and style, do contextual spell check and more. It’s more advanced than Microsoft Word.

Google Test My Site for Mobile/Desktop
Test your site’s performance across mobile and desktop devices.

WebSiteGrader
Evaluates your site based on SEO, design-friendliness, etc.

TrendsMap.com
A great visual mashup that allows you to pinpoint Twitter topics trending across the country.

Becoming: Hundreds of Digital Tools from Stephen Goforth
Tools for engagement, mobile, maps, polls quizzes and more.

Descript Audio Editor

Distill.io
Track other websites and get notified of when they make changes to the site/pages.

Tiny Wow
A great collection of tools that solve file management issues.

Backstage by Headliner
Records Twitter Spaces and Clubhouse, among others.


Google Tables
Great for collaboration with Google Sheets and other docs. Set up workspaces, templates, etc. Works similar to AirTable.

GIJN Online Research Tools
An extensive list of digital tools, including Journalist’s Toolbox.

Air.inc
Great image storage resource.

7 Best Free OCR Software Apps to Convert Images into Text

Eagle
Organize your images online.

Grain
Record and transcribe Zoom meetings and interviews.

AudioTrimmer.com

Veed.io Video Converter
Convert videos to different file formats including MP4, AVI, MKV, WMV, MOV, FLV, and more.

Adobe Fresco Painting App
Sketch something and size it up from the original size without pixelation.


For more training videos, visit our YouTube page.


ClipDrop
Capture anything around you on your phone and drop it onto your laptop seamlessly.

Google Jamboard
A free, simple whiteboard tool. Great for group brainstorming.

Figjam
A free whiteboard tool.

Cloudapp
Record your screen as a video with your voice & face, an annotated image, or a GIF and instantly share it as a link to get your point across. Works for Mac, PC, Chrome, iOS, etc.

Wonder Tools
A great newsletter from CUNY’s Jeremy Caplan on all types of productivity tools for journalists and others.

Almanac.io
Document creation tool along the lines of Google Docs.


WunderPresentation
Load a link from a Trello board, Notion, Markdown, Figma, etc. into this browser-based tool and it converts it into a slideshow presentation.

TubeBuddy.com
Chrome extension that tracks analytics on YouTube videos.

Scribe
This tool automates the creation of how-to guides via a desktop app or Chrome extension. Users follow a process on the web or in tools they use, this app records clicks and keystrokes and turns it into a guide with text and images. Guides can be shared internally or externally, and embedded in web pages or wikis. This tool is helpful for educators who create digital tools guides, and community- and solutions-focused journalists can speed the document creation process to better help their audiences.

Calendly
Schedule meetings without back-and-forth emails.

Copy.ai
Just type a few words about your product and CopyAI does the rest. It’s like having a legion of copywriters spoon-feeding you ideas and crafting copy that converts. No more writer’s block, missed deadlines, or stale copy.

Copysmith.ai
Create high-converting ads, product descriptions, emails, and more in seconds – never start from a blank page again. Paid but has a free trial.

Adobe Essential Documents & Organization Tips for Freelancers

Genial.ly
Create charts, infographics, timelines, presentations and more. Set up a free account in seconds

Facebook Video Downloader
Be careful with copyright issues.

Things Task Management Tool

Workflowy Project Management Tool

Linktree
Popular with social media users who want to list all of their accounts in one place.

Unpaywall
Want to avoid paying for academic articles? Try this free and legal browser extension which simply monitors the internet for an alternative source where a paper is free.

Moz Link Checker
See who’s linking to your site.

FlipHTML5
Publishing platform for magazines, zines and other pubs.

Beautiful.ai
Create cool presentations.

OneTab
Google Chrome and Firefox extension to organize browser tabs.

Audio Hijack
Record any application’s audio, including VoIP calls from Skype, web streams from Safari, and much more. Save audio from hardware devices like microphones and mixers as well. You can even record all the audio heard on your Mac at once! If you can hear it, Audio Hijack can record it.

Sketch Together
Work remotely on a whiteboard with anyone, anywhere.

GIJN Guide: Business Tools for Newsrooms
Productivity and management tools for small newsrooms, including communication, management, file sharing, audience engagement, data visualization, security, passwords and more.

The Wayback Machine
A new version of Archive.org that searches screengrabs of old website designs.

Naptha: Capture and Copy Text from Images
A great browser plug-in.

Zapier
Connects your apps to help your workflow become more efficient.

Whiteboard Fox
Share a whiteboard in real-time on any web browser.

Scrivener
Great for storyboarding, planning and organizing a deep story.

Zmurl
Event-hosting site for Zoom. Similar to Eventbrite.

Klaxon
A tool that alerts journalists when online content changes.

Design Hornet
Post your publication to the web in a magazine/publication format.

Air
Great for organizing a photo workflow. Search, share, etc.

Tally
An easy-to-use forms tool.

UppBeat.io
Download rights-free music.

Lose the Very
Gives you synonyms to words to help avoid using the word very. It’s VERY effective.

TeauxDeaux
As its name implies, this to-do list desktop application that is simple and easy to use.

ToDoList
Another organization tool that’s easy to use.

UnDraw.co
Find free illustrations

Cardsmith Digital Stickyboard Tool

What You Need to Know: Embedding Videos into a Site

PDFtoExcel.com
A free web-based service for extracting data tables from regular and scanned PDF files into fully editable Excel spreadsheets. Email address is not required; converts PDFs of any size and does not impose any limits on the number of files that can be converted for free. It can come handy to investigative and data journalists for extracting tabular data from PDFs to .XLSX format for free, especially when working with the big tables.

Open Source Intelligence Tools Handbook (OSINT)
An exhaustive list of current digital research tools– social media, phone records, data scraping, crypto, site-mapping, image search, dark web, etc.

Sidekick
Work OS based on the Chromium browser. Designed to be the ultimate online work experience, it brings together your team and every web tool you use – all in one interface.

Zoomcorder
Virtually attend any Zoom, Microsoft Teams, Google Meet, WebEx, Goto Meeting, Goto Webinar video meeting. Get a recording sent to you of the meeting for later viewing and archival purposes.

Run the World
Zoom but with some upgraded features and more lively interface. Drop in polls, set up “cocktail party” chats and more.

Excalidraw
Free drawing tool that lets you build cool charts.

Docs Online Viewer
Chrome plug-in that lets you view and document right in your browser.

GlideApp
Create an app in a Google Sheet in five minutes. For free.

SpeakPipe
Receive voice messages from your audience directly from your website.

Dropmark
The smart way for teams and individuals to collect, organize, and discuss anything on the web.

ExportComments.com
Easily exports all comments from your social media posts to Excel file.

Downdetector
Monitor when your favorite services are down or having problems. Good for tracking outages on social accounts, government sites, etc.

Pitch
Professionally designed templates in this cool presentation slide-building tool.


For more training videos, visit our YouTube page.


Discord
Topic-based channels where you can collaborate, share, and just talk about your day without clogging up a group chat. Good option to Slack.

EtherPad
A good alternative to Google Docs.

YouTube Audio Library
Find hundreds of rights-free music tracks.

PageMark Browser Extension
The PageMark add-on for Firefox helps journalists gather, document, and annotate source material for reporting. Make highlights as you read articles in the browser, annotate those highlights, then save your work to a local file so you never lose track of the most important bits of primary documents again. Once saved, notes may be edited or added, and highlights may be tagged, rated, and filtered so important archived information is always just a few clicks away.

Video.EtherPad
Add videos to your EtherPad documents.

TinyMonth
Single-page view of the year ahead.

Top 10 Timeline-Making Tools
Free and paid resources.

Sourceful
An index of useful Google Sheets and Docs.

ClipChamp
Free in-browser video editor, compressor and converter.

YouTube Downloader App

Google Web Apps

What You Need to Know: Embedding Video

Captricity
A low-cost data crunching tool that can be used to cheaply process paper forms into digital data.

oTranscribe
Web app to transcribe audio interviews.

Jeffrey’s Exif Viewer
Breaks down photos to show what photoshop work or alterations have been made. Also has a browser button to sort right off the page. Type in link or upload the photo from your desktop.

How to Embed Vertical Video from YouTube or Vimeo

Five Free Tools for Finding and Verifying YouTube Videos in News

CountWordsFree.com
Web site helps to calculate main text statistics. Text entered can always be saved in proper format. Even PDF documents can be loaded and analyzed.


For more training videos, visit our YouTube page.


SendSpace
Send/share large video files.

Ifttt.com
Organize your social media and other online accounts.

Re: Format Gmail Inline Quoter
For gmail users who run chrome, it helps you break up replies to long emails by making a quick highlight+push-button flow. Helpful for email-heavy workflows, and the formatting we insert makes the quoted sections pretty obvious.

latakoo
This tool makes it simple for journalists to securely share video, photos, and audio files over any Internet connection. latakoo handles large files fast and preserves great quality.

TinyURL.com

Tr.im
Shortens URLs and provides diagnostics/stats on hits.

Timeline Setter
Tool from ProPublica.

SpeedTest
Check the speed of your internet connection.

Free Online Database Creators

Able2Extract Professional
A PDF converter, creator, editor and more. Convert .PDFs into Excel.

Notion.so
Great all-in-one workspace tool.


For more training videos, visit our YouTube page.


WeTransfer
Send and receive large files.

Github: Haccer Tweep Scraper Tool

Github: Twitter-Scrape

Promo Free Image Resizer
Similar to Landscape from Sprout Social, you can drag an image into this browser-based tool and resize images to fit various social platforms.

Knight Lab: Beginners Guide to Collecting Twitter Data

SubDl
Any reporter-related videos that appear on YouTube or other video sites can be quickly downloaded and subtitled for free and quickly translated into multiple languages.

Scraping Expert: Best Way to Scrape Data from Twitter

Workbench
A great all-in-one data viz tool. Scrape, sort, filter and design graphics in this free tool. Video on how it works.

Workbench Github Page: Tips

Damon Kiesow: Tools to Improve Your Research and Writing Workflow

MediaCloud
Suite of tools for analyzing media use.

Event Registry
Collects and analyzes news articles published by more than 30,000 news publishers worldwide.

ViewDNS.info
A reverse lookup of WhoIs.net. You can locate a site by registrant.

AwesomeScreenshot
Do screen captures of your browser.

Dead Link Checker
Free and paid versions to help you fix/remove bad links on your site.

Start.me
Build a personalized productivity page.

Screen.so
Collaborate with others like you’re in the same room. Screen-sharing tool that lets you work with colleagues on each other’s screens.

Alfred
Keeps a mini-archive of the last 100 things you’ve copied. Useful if you copy/paste a lot.

Airtable: Journalism-Related Database Tools

Airtable Chrome Web Clipper Extension

Coda: Create Collaborative Docs

FlightEra.net
The database collects flight data and tracking information to generate statistics around aviation. Using data from different sources, we try to provide information not available on other sites. The site uses a variety of freely available data to generate the information. Those include airlines, airports and tracking data from planes. We are always looking for additional information so please get in touch if you would like to provide your data.

How to Set Up a Secure Phone
David Koff’s Medium post walks you through the steps. Important for investigative reporters and international correspondents.

OSINTCurious
Lots of information, tutorials, webcast on finding and verifying information.

Writer.com Free Grammar Checker

Pitch.com
Build killer slides and presentations.


For more training videos, visit our YouTube page.


Mailbird
Manage multiple email accounts in one place.

SameDiff
Compares two or more text files and tells you how similar or different they are. Good for catching plagiarists.

Genially
This site lets you tag photos with audio and a lot more.

Osf.io
Free, open platform to support research and enable collaboration.

Bellingcat Online Investigation Toolkit

Promo Free Image Resizer
Similar to Landscape from Sprout Social, you can drag an image into this browser-based tool and resize images to fit various social platforms.

Distill.io: 15 Successful Journalists Reveal Top 3 Productivity Tools

Distributed Newsroom Playbook: Technology and Tools
Resources and tools for remote newsrooms.

Projector
Design tool for social media posts, slides, infographics and other visual elements.

Figma
Figma helps teams create, test, and ship better designs from start to finish.

Sketch
Create, prototype, collaborate, and bring your ideas to life with the design platform used by over one million people — from freelancers, to the world’s largest teams.

PikWizard
Thousands of rights-free stock images.

Typeform
Creates an online test that engages your colleagues, pupils, or friends. It creates multiple choice test or exam and inspire learning in a fun and engaging way.


For more training videos, visit our YouTube page.


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